Data Entry Clerk Job Description
What Does a Data Entry Clerk Do?
A data entry clerk is generally responsible for entering data into computer systems or databases. This typically involves transcribing data from other sources, such as paper documents, websites, or other digital sources, and ensuring accuracy and completeness.
Data Entry Clerk Job Description Example
San Francisco Medical Care is seeking an experienced, detail-oriented data entry clerk to join our team in our San Francisco office. We are looking for a professional who has an eye for accuracy, a high level of communication skills, and the ability to meet tight deadlines.
Duties and Responsibilities:
The data entry clerk will be responsible for entering patient and financial information into our office system. This includes verifying account codes, entering patient demographics, and making sure data is accurate and complete. Additionally, the data entry clerk will verify documents for accuracy, answer and transfer phone calls when needed, manage filing systems, and record patient information and transactions into database software.
Work Hours and Benefits:
The data entry clerk will work a flexible full-time schedule of 40 hours per week and will be eligible for full benefits including health insurance, 401k contribution matching, flexible vacation and sick time and a competitive salary.
Qualifications:
The successful candidate for this role must have a high school diploma or GED and at least two years of experience working as a data entry clerk. Additionally, the candidate must be proficient with data entry, database software, and Microsoft Office. Excellent verbal and written communication skills, an eye for accuracy, and the ability to work independently are also necessary.
Training and Education:
The data entry clerk must receive data entry training from our office upon hire, and any additional related training or education as needed.
We invite motivated and ambitious individuals who thrive in a fast-paced environment and have a great eye for detail to apply for this role. If you are looking to join a team of professionals dedicated to providing the best patient care, we look forward to hearing from you!
What to Include on a Data Entry Clerk Resume or Job Posting
Common data entry clerk responsibilities
- Entering data into computer systems accurately and efficiently.
- Verifying accuracy of data entered.
- Maintaining confidentiality of data.
- Updating and maintaining databases.
- Troubleshooting data entry issues.
- Generating reports from data entered.
- Following data entry procedures and protocols.
- Identifying and correcting errors in data entry.
- Assisting with data analysis and interpretation.
- Providing customer service and support.
Qualities & traits
- Attention to Detail: Data entry clerks must be able to accurately enter data into a computer system without making any mistakes.
- Speed and Accuracy: Data entry clerks must be able to enter data quickly and accurately.
- Computer Skills: Data entry clerks must be proficient in the use of computers and have a good understanding of basic computer operations.
- Organization: Data entry clerks must be organized and able to manage large amounts of data.
- Communication Skills: Data entry clerks must be able to communicate effectively with other staff members and customers.
- Problem Solving: Data entry clerks must be able to troubleshoot problems quickly and efficiently.
- Reliability: Data entry clerks must be reliable and able to complete tasks on time.
What a typical day looks like for a data entry clerk
A data entry clerk is responsible for entering data into computer systems or databases. On a daily basis, this could involve sorting and organizing data, collecting information from various sources and creating spreadsheets, entering and verifying data in web apps, uploading documents and updating systems, and formatting data for analyses. Data entry clerks must work quickly and accurately when transferring data, often performing multiple tasks simultaneously. They may also be asked to track and analyze data to identify any discrepancies or errors and provide solutions. Additionally, they may be responsible for maintaining records and filing systems.
Compatible jobs and work history
Data entry clerks are responsible for taking data from various sources and entering it into databases, spreadsheets, and other software programs. Although data entry clerks are typically hired with data entry experience, there are a number of other positions and job titles that are compatible with data entry.
Compatible job titles include:
- Administrative Assistant
- Office Clerk
- Accounting Clerk
- Receptionist
- File Clerk
- Typist
- Document Processor
- Data Verifier
- Database Manager
- Information Processor
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